When a manager or project coordinator, for example,
would like for an assistant or other co-worker to have access to
his/her Outlook items, but the assistant does not need easy or
frequent access and only needs to be able to read items, you can set
up read-only permission quickly using the steps outlined below.
At the DELEGATOR'S workstation:
Be sure the Folder
List is in view. If not, choose Folder List
from the View menu.
In the Folder List, right-click on the
item to be shared, for example, the Calendar.
Choose Properties
from the shortcut menu. The Properties dialog box
is displayed.
Select the Permissions tab and choose Add.
Type in the name of the delegate, or select the
name from the Global Address List.
Choose Add
and OK.
Select the delegate's name under the Permissions
tab and mark the check box for Read Items in the Permissions
area.
Choose OK.
The
DELEGATE can follow these steps to access the item:
From the File menu, choose Open
and select Other User's Folder. The Open Other
User's Folder dialog box is displayed as below.
Type in the name of
the delegator, or choose the Name button to select from
the Global Address List.
From the drop-down
arrow, select the item to be viewed.
Choose OK.
Outlook searches for the person, and you may have to select the
delegator from a list of names Outlook finds.
The delegator's item appears if the delegate has
been given the proper permissions.
Notice: You have the author's
permission to use the tutorials on this site for your personal
use only. If you would like to use these tutorials for
training classes or other commercial use, please contact kstille@esmartweb.com.
Distribution in print or on the Web without the author's permission
is strictly prohibited.
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