If
you want to take advantage of all of Word's AutoCorrect features,
but want to exclude certain words from being corrected, then you can
use the Exceptions button and leave the options checked.
When the Exceptions button is chosen, the AutoCorrect
Exceptions dialog box is displayed. All tabs essentially
appear the same as the First Letter tab.
First
Letter tab: Word already has some built-in
abbreviations that are listed as exceptions for capitalizing the
first letter. You can add to this list by typing in the
blank field and choosing the Add button. To delete,
select from the list and choose the Delete button.
INitial
CAps tab: To add special words that need to be typed
with two initial capital letters, simply enter the word in the Don't
correct field and choose Add. Selecting from
the list and choosing Delete removes the item from the
list.
Other
Corrections tab: Any other items that you do not want
Word to automatically correct can be added or removed under this
tab in the same manner as above.
You
will probably want to leave Automatically add words to list checked
under each tab. With this feature, when Word automatically
corrects something and you use Backspace to change it back,
that word is added to the exceptions list so that it will not be
automatically corrected again. Note: The word is not
added if you use the Undo button to correct it.
Using
"Replace text as you type"
This
option can be extremely useful and a great timesaver. You can
add common typos and misspellings that are unique to you and not
already present in the list. This can save time, but the real
savings comes when you add your own "codes" to the list.
In the example below, I'm adding "abt" so that whenever I
type "abt" in my documents it will be replaced with "About.com".
Adding in this manner is very helpful when you commonly type a long
phrase or name. You will, of course, want to choose a code
that is not an actual word so that replacing only happens when
necessary.
To
add to the list:
Type the word or
abbreviation to be replaced in the Replace field.
Type the correction
in the With field.
Choose Add.
Continue to add to
the list by repeating the above steps or choose OK to
close the dialog box.
Note that you can also
select a typo, word, or phrase in the document you are working in
and then access the AutoCorrect Options dialog box.
This automatically puts a selected unrecognized word (like a typo)
in the Replace field so that you just need to type the
correction and recognized words or phrases in the With
field so that you can just add your own code.
To remove items from
the list, select the list item and choose Delete.
Notice that the radio
buttons for Plain text and Formatted text are not
available. These become available when you select text in
your document before going to the AutoCorrect Options
dialog box. So, if I want my About.com example to be
formatted a particular way whenever my code is replaced, like:
About.com
I can select that text
in my document first, choose AutoCorrect Options from the
Tools menu, and choose the Formatted text radio button
before adding it to the list. Keep in mind that using this
option will always replace with the selected attributes,
including font size. If you select text that you have
formatted, access the AutoCorrect Options dialog box, and do
not want use the same formatting all the time, simply leave
the radio button at Plain text. Leaving the option
set at Plain text allows the item to automatically take on
the formatting of the document in which you are working.
For a printer-friendly
version, consider purchasing my Word
Ebook.
Notice: You have the author's
permission to use the tutorials on this site for your personal
use only. If you would like to use these tutorials for
training classes or other commercial use, please contact kstille@esmartweb.com.
Distribution in print or on the Web without the author's permission
is strictly prohibited.
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