Kerning and Character Spacing in Microsoft Word and more - Excel, Outlook & PowerPoint with free online tutorials from your Virtual Software Trainer!

 

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Word :  Kerning & Spacing

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by Karyn Stille, Your Virtual Software Trainer

 

Have you ever used a font for the title of a document, and it just looked awkward? Have you ever used a font at a large point size and noticed the character spacing appeared to be off between certain letters?  Before I knew about kerning, whenever I discovered that the font for my document title looked a bit awkward at a higher point size, I'd just choose a different font. You can keep using your original font and fix that awkward look by using kerning. 

What is kerning?

Kerning is expanding or condensing the spacing in between characters to look more natural or to add an artistic effect.  You can add effects that you would not be able to get with standard character spacing.

Kerning Titles

For the example here, a font that is easy to read, Times New Roman, is used so that the effects of kerning can be readily seen.  This is the document title:

At first glance, this title looks fine.  What you do notice after examining it closely, is that the space between the "o" and "y" in "Employee" appears to be just a bit wider than between other letters, even though the area between the top left tip of the "y" and the widest part of the "o" has the proper spacing.  This type of problem is more prominently seen in other types of fonts you might use. To make the adjustment:

1.  Select the pair of characters.  In this case, the "o" and the "y".

2.  From the Format menu, choose Font, and select the Character Spacing tab in the Font dialog box.

3.  In the Spacing field, choose the drop down arrow and select Condensed.

4.  In the By field for Spacing, type 1 or use the arrows to adjust the point size.  Remember, this does not adjust the size of the actual letters, only the space in between the letters. Your changes are reflected in the Preview field of the Character Spacing tab.

Note:  You can automatically turn on kerning for these letters when you enter this combination above a particular font size.  For example, if you are kerning a pair of letters in a subheading in your document, and the subheadings are in a 14 pt. font, you can turn on automatic kerning for these characters whenever you type the combination at 14 pts. or above.  This saves you the time of kerning the character combination in every subheading in your document.  To activate, check the box in the Kerning for fonts field and select or type a point size for Points and above.

5.  Choose OK.  The following graphics illustrate the slight change made to the spacing.

Original

Condensed

Note that the spacing between the "o" and "y" in the new condensed version looks more natural than the original.

Adding Artistic Effects

The Character Spacing tab in the Font dialog box also has a Position field.  You can raise or lower characters by point size.  Using this in combination with the Spacing field can create some interesting artistic effects.  One of the most common being alternating characters:

Every other character is raised 3 pts. above the rest.  To do this:

1.  Select the first character to be raised.

2.  From the Format menu, choose Font, and select the Character Spacing tab.

3.  In the Position field, choose the drop down arrow and select Raised.  The By section can be adjusted for the number of points you would like the character raised.  In our example above, I chose 3 pts.  Your changes are reflected in the Preview field of the Character Spacing tab.

4.  Choose OK.  Continue to select characters and adjust the positions until you have reached the desired effect.

Kerning can be a great way to keep your original font choice and still have your document look professional and uniform!  

Questions?  Comments?  Visit the discussion forum.

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Notice: You have the author's permission to use the tutorials on this site for your personal use only.  If you would like to use these tutorials for training classes or other commercial use, please contact kstille@esmartweb.com.  Distribution in print or on the Web without the author's permission is strictly prohibited. 

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©Copyright 2003-2004, Karyn Stille.  All rights reserved.

 


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