Put
simply, macros automate common tasks. For example, let's say
when you print out a particular document, you always have to print 5
copies. You always need to go to the File/Print menu,
select 5 copies, and choose OK to print. Wouldn't it be
nice if you could just press a keyboard shortcut or choose a button
on the toolbar and have Word automatically print 5 copies?
That's what macros do. Macros allow you to assign a keyboard
shortcut or create a button on the toolbar for tasks you commonly
perform and can save you oodles of time. Macros are written in
Visual Basic for Applications (VBA), but are easily created in Word
with no knowledge of VBA. The code is written for you!
A
macro can be created for virtually any task that you perform in
Word. The amount of steps is irrelevant. You can even
create a macro that automatically places certain text in a document
with as many attributes as you'd like! This is great if you
need to place things like legal statements or disclaimers in a
document.
Macros
are created with a recording device similar to a common tape
recorder. Once you start recording your macro, a toolbar pops up
with standard stop and pause buttons. Let's use our example of
creating a macro that automatically prints 5 copies of a document,
and make one!
Creating
a Macro
Open a blank document or open the document in
which you would like to add a macro. You can assign the
macro to either be available to all documents, or just the
document you currently have open.
From the Tools
menu, choose Macro and Record New Macro. The
Record Macro dialog box is displayed as shown below.
Type a name for your
macro as indicated above, and choose where to store your macro.
The drop down arrow will allow you to choose a document that you
have open to store your macro in, or you can make it available
to all documents by storing it in the Normal template.
Add a Description
if you would like - this is helpful if you are creating a lot of
macros and need to keep everything organized. I usually
just make the macro name something I can recognize, and leave
the description as the default text.
Notice: You have the author's
permission to use the tutorials on this site for your personal
use only. If you would like to use these tutorials for
training classes or other commercial use, please contact kstille@esmartweb.com.
Distribution in print or on the Web without the author's permission
is strictly prohibited.
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