Once
the document is finished, you are ready to merge the data source
with the document. The fields will be replaced with the data
from your data source. You can either merge directly to the
printer or merge to a file to print later. You can also
preview your documents. This will allow you to make any
necessary adjustments before actually printing or saving.
Be
sure that the main document is displayed. The Mail Merge
toolbar displays on the screen whenever a main document is open.
Choose
the View Merged Data button to preview the resulting
documents on the screen.
Choose
the Merge to Printer button to send the resulting documents
directly to the printer.
Choose
the Merge to New Document button to display the resulting
documents in a single file for saving.
Word
also allows you to use other data sources that have been created in
other applications. For example, you may have an Excel
spreadsheet that already lists all of your employees and their
addresses, or you may want to use the Contact list from Outlook.
To find out how to use alternative data sources and get a printable
copy of this tutorial, download the free demo of my Microsoft
Word Tutorials ebook.
Notice: You have the author's
permission to use the tutorials on this site for your personal
use only. If you would like to use these tutorials for
training classes or other commercial use, please contact kstille@esmartweb.com.
Distribution in print or on the Web without the author's permission
is strictly prohibited.
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