Privacy
Word
can block the saving of any private information that is normally
attached with the file and file properties. If you check the
box for Remove personal information from this file on save,
Word blocks the following information from being saved in the
properties:
-
File
properties: Last saved by, Author, Manager, and Company
-
Names
associated with tracked changes or comments
-
Any
routing slip is removed
-
Email
message header associated with the use of the E-mail
button in Word is removed
-
The
name under Saved by for versioning is changed to
"Author"
You
can view tracked changes and comments in a document by choosing Markup
from the View menu.
One
caution: If you remove the personal information from a
file and the file is then opened as a text file, the previously
deleted information may be seen. This happens when you choose
to Allow fast saves in the Tools/Options dialog
box. To correct this, simply open the file as a Word document,
choose Options from the Tools menu, and clear the
check box under the Save tab for Allow fast saves.
Then save the file as normal.
Macro
Security
Macro
security is important, because viruses can be passed through macros.
Be sure that documents you open and enable macros for are from
trusted sources. There are three levels of security that can
be chosen for macros. These levels can be found by choosing
the Macro Security button and are shown below:
With
levels High or Medium, only macros from those listed
under your Trusted Sources tab are allowed to automatically
run. The only difference is, with the Medium level you
can choose whether or not to run macros from other sources, whereas
with the High level, only those listed under Trusted
Sources are allowed to run. To add a macro developer to
your Trusted Sources tab, first open the file or load the
add-in that contains the macros. A Security warning box
should be displayed at that time. Select Always trust
macros from this source. If that option is not available
in the Security warning box, then the macro hasn't been
digitally signed. You cannot add a source to your Trusted
Sources list without a digital signature.
To
remove a source, select the name under the Trusted Sources
tab and choose Remove.
In
these times of heightened awareness regarding security, these
options in Word 2002 come in handy for protecting the information in
your documents, your personal information, and for protecting you as
a user from unwanted viruses.
