A
template allows a user to save document formats and text in a manner
that makes it easy to use the document over and over without fear of
the formats and text changing. Simply put, templates provide
consistency, especially when multiple users need to use the same
document format. When a document is based on a template,
changes made in the document are saved in the document file, but the
template remains in its original state to be used again.
Why
not just keep changing the same document every time? Too often
a user clicks the Save button without remembering to save the
document under a different name. Once that happens, any of the
original formats and text that may have been changed for the current
document are lost.
There
are two ways to create a template in Word. You can create a
template based on one of the many templates already available in
Word, or you can create your own from scratch.
Using
an Existing Template
There
are many useful pre-designed templates already available in Word
that can be used to create a new template. Many additional
templates can also be downloaded free of charge from the Microsoft
Template Gallery.
To
base your template on an existing template:
From the File menu, choose New.
Select a template
from the various tabs in the New dialog box.
In the Create
New field, select Template.
Choose OK.
The new template
opens. Make any necessary text and formatting changes to
the template in the same manner as you would make changes in a
document.
When you are
finished making changes to suit your needs, from the File
menu, choose Save. You have opened a new template
that awaits a name, so there is no need to worry about
overwriting the original template with your new one by
choosing File/Save or the Save button.
The Save
dialog box opens to the Templates folder. By
saving your template in the Templates folder, you can
easily create a document based on your new template by finding
it under the General tab in the File/New
dialog box.
Notice: You have the author's
permission to use the tutorials on this site for your personal
use only. If you would like to use these tutorials for
training classes or other commercial use, please contact kstille@esmartweb.com.
Distribution in print or on the Web without the author's permission
is strictly prohibited.
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